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Services and commercial

Office equipment supplier in Bangladesh

Looking for an office equipment supplier in Bangladesh? Tell us the machines, volumes and sites. We source photocopiers, shredders, money counters, laminators, POS terminals and OMR scanners from verified sellers, check them against your brief, and deliver with set-up through the seller.

  • Verified sellers
  • Checked before it ships
  • Delivered by Roptan

Get office equipment sourced

Prefer to deal with suppliers yourself? Post it on the requirement board

Office equipment products

Pick a product and we source it for you, or send one requirement that covers several.

Photocopiers and multifunction printersA4 and A3, mono and colourGet it sourcedPaper shreddersStrip and cross cutGet it sourcedMoney counting machinesCounting and fake note detectionGet it sourcedLaminating machinesPouch and rollGet it sourcedCash registers and POS terminalsECR, POS and NBR rulesGet it sourcedOMR and document scannersExam sheets and recordsGet it sourced

Buying office equipment in Bangladesh

Offices, banks, NGOs, schools, universities, exam boards, shops and restaurants in Dhaka, Chattogram, Sylhet and Khulna buy copiers, shredders, money counters, laminators, cash registers and OMR scanners. Local conditions matter: load shedding that reached Dhaka in August 2026, monsoon humidity that makes paper curl and jam, and a redesigned banknote series from 2025 that counters must recognise alongside the older notes.

Choosing an office equipment supplier in Bangladesh means comparing quotes that differ in speed, duty, consumable cost and after-sales service. Roptan turns your needs into one specification, sources from verified sellers, checks the machines and service terms, and delivers, with installation and training through the seller. You deal with Roptan only, or post the requirement on our board.

Office equipment we source

Photocopiers and multifunction printers

Copiers and multifunction printers that copy, print and scan. Specify A4 or A3, mono or colour, pages per minute, monthly volume, duplex, network scanning and finishing. Ask whether a machine is new or refurbished, and for its page count.

Paper shredders

Personal, office and departmental shredders. Choose by security level, P-1 to P-7 as set out in DIN 66399 and now ISO/IEC 21964, then by sheets per pass, bin size and running time. Confidential customer and financial papers usually call for P-4 or finer.

Money counting machines

Note counters and value counters with UV, magnetic and infrared detection, and checks for half, chained and double notes. State the counting speed you need in notes a minute, with detection switched on. Detection should be shown working on old and new Bangladesh notes.

Laminating machines

Pouch laminators for documents and ID cards, and roll laminators, heated or cold, for volume and large sheets. Office pouch machines usually take films of 80 to 250 micrometres, so check the thickest film you will use.

Cash registers and POS terminals

Cash registers, POS terminals, receipt printers, cash drawers and customer displays. Shops in categories covered by NBR's electronic fiscal device rule should confirm with NBR which device they need before buying a private register or POS for billing.

OMR and document scanners

OMR scanners read pencil or ink marks on pre-printed forms with registration marks, usually on 105 to 120 gsm paper. Document scanners digitise files in batches. Specify sheets per day, form design, feeder capacity and software.

How to specify office equipment

Monthly volume and duty
State pages, notes, sheets or pouches per day and per month. Machines run beyond their rated volume jam, wear and fail early.
Paper size and media
A4 is 210 by 297 mm and A3 is 297 by 420 mm under ISO 216. Say which you need, plus envelopes, labels, card or heavy paper.
Security and detection
For shredders, state the P level from DIN 66399 or ISO/IEC 21964. For money counters, list the checks needed: UV, magnetic, infrared, double and chained notes, and mixed denominations.
Power and backup
Load shedding reached Dhaka in 2026, with outages of 10 to 12 hours a day reported in some districts. Cash registers and POS terminals need battery backup so sales records are not lost.
Humidity and paper storage
Monsoon humidity often runs above 90 percent. Damp paper curls and jams copiers and OMR scanners, so keep paper and forms sealed and dry.
Software and network
Copiers need drivers and scan-to-email or folder set-up; POS needs stock and billing software; OMR needs form design and result export to your system.
Consumables and service
Ask for toner, drum, ribbon, film and spare part prices, the yield per cartridge, and a service contract with a response time.

Rules, standards and paperwork

NBR electronic fiscal devices
NBR has required VAT machines in listed shop types for more than a decade, and launched the electronic fiscal device (EFD), with sales data controllers for POS systems, on 25 August 2020 for 24 types of retail and wholesale outlet.
EFD installation
Since August 2023 an NBR-appointed contractor installs and maintains EFDs in covered shops, and the roll-out is being extended sector by sector, as with jewellery shops in 2025. Ask NBR what, if anything, the shop pays.
DIN 66399 and ISO/IEC 21964
Security levels P-1 to P-7 for shredded paper, from particles up to 2,000 mm² at P-1 to 5 mm² at P-7, with P-4 at 160 mm². DIN 66399-2 has been replaced by ISO/IEC 21964-2, and shredders still carry the P levels.
ISO 216
Paper sizes used by copiers and scanners: A4 is 210 by 297 mm and A3 is 297 by 420 mm.
VAT invoice Mushak 6.3
Issued under the VAT and Supplementary Duty Act 2012 with every delivery, alongside serial numbers and warranty terms.

What moves the price of office equipment

  • Speed and duty: pages or notes per minute, sheets per pass, and the monthly volume a machine is built for.
  • Colour, A3 and finishing: colour copying, A3 paper and staple or booklet finishers add cost.
  • Detection features: money counters with UV, magnetic and infrared detection and value counting cost more than simple counters.
  • Security level: shredders at P-4 and finer cut smaller particles and cost more for the same sheet capacity.
  • New or refurbished: refurbished copiers cost less and usually carry shorter warranties; check the page count.
  • Running cost: toner, drums, films, ribbons and service can outweigh the purchase price, so compare cost per page.

Lead times and delivery

Common copiers, shredders, money counters, laminators and POS terminals are often held in stock in Dhaka. Production copiers, large shredders, OMR scanners and configured POS systems are usually imported or set up to order. Software set-up, OMR form design and confirming the fiscal device with NBR for shops can decide the real start date. Roptan confirms delivery dates and any minimum in the quote for each order.

We deliver to offices, branches, shops, banks and schools across Bangladesh, in Dhaka, Chattogram, Gazipur and beyond. The seller installs each machine, connects copiers and scanners to the network, sets up POS and OMR software, runs test pages, counts and scans, and trains your staff. You receive the test record, the starting page count for copiers, manuals, a consumables list, the warranty, any service contract ordered, and a VAT invoice (Mushak 6.3).

What we check for this order

  • Trade licence and registrationCurrent trade licence in the name on the quote, from a seller that can service the models quoted.
  • References from current clientsNamed offices, banks or schools running the same machines, willing to take a call about uptime and service.
  • Service terms in writingScope, installation, training, warranty, response time, and consumable and spare part prices written into the quote.
  • A replacement policyWhat happens if a machine fails early: repair time, a loan machine for critical counters or copiers, or a replacement unit.

Questions buyers ask

Which shredder security level do we need?

Match the level to the papers. For confidential customer, staff or financial papers, P-4 or finer is the level usually named, cutting particles of 160 mm² or less. P-5 to P-7 suit highly sensitive material, with P-7 at 5 mm². Lower levels cut larger pieces. Higher levels shred fewer sheets per pass, so size the machine for your volume.

Will a money counter detect fakes among the new notes?

Only if it has been set up for them. Bangladesh Bank began issuing a redesigned note series in 2025 and older notes remain valid, so both circulate together. Ask the seller to demonstrate counting and detection with genuine old and new notes of each denomination, and to explain how updates are loaded as further new notes appear.

Can we use our own cash register to meet NBR rules?

Not without checking first. NBR requires electronic fiscal devices, or POS systems linked to its sales data controller, in covered shop categories, and since August 2023 an NBR-appointed contractor installs and maintains EFDs. Ask NBR or your VAT office which device your shop needs and what it costs before buying a register or POS for billing.

Should we buy a new or refurbished photocopier?

New machines carry the full maker's warranty and current parts. Refurbished copiers cost less and are often offered, but ask for the page count, the parts replaced, the warranty in writing and where the machine came from. Compare cost per page, including toner, drums and service, not only the purchase price.

What paper do OMR exam sheets need?

Dedicated OMR scanners read marks by how little light they reflect, on forms printed with registration marks, usually on 105 to 120 gsm paper. Thin or damp paper jams and misreads, so print forms on the paper the scanner seller specifies and store them dry. Test a batch of filled sheets before the exam.

How soon will I hear back about office equipment?

Within 48 hours of a complete requirement, with a price and a delivery date. A requirement is complete when it has the headcount and duration, where it is needed and by when.

Who do I deal with?

With Roptan, when Roptan manages the order: we buy from the verified seller and deliver to you. With the supplier directly, when you post on the requirement board and choose a quote yourself.

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